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News & Updates

Updated date Title Details
03/11/2013 - 10:53 Ask Records Management

The UNT Records Management Program has released a new web-based inquiry system.  Users can submit records management questions, issues and problems through this online system and track the status of a question until it is answered. 

Please submit any inquiries here (UNT EUID Logon Required): Ask Records Management.

You can check the status of a ticket that you have submitted or add additional notes here: myPortal

View a brief demonstration of the Online Inquiry System.

 
03/11/2013 - 10:52 Contact

Institutional Compliance is located in the Hurley Administration Building, suite 135. Please call or email for more information or to schedule an appointment.

Institutional Compliance Staff

Telephone
For information, click here.

Web Based Hotline Reporting
Compliance Hotline Weblink

Ask a Records Management Question

Compliance Telephone Hotline (this option does not allow anonymous reporting)
(940) 565-4351

FAX
(940) 565-4322

Postal Address
Institutional Compliance
University of North Texas
1155 Union Circle # 311699
Denton, TX 76203

Electronic mail
For information, click here.
03/11/2013 - 10:50 Legal Resources

 
03/11/2013 - 10:49 UNT System and Campus Resources

If you have specific questions pertaining to any of the UNT business units listed below, please click on the link below.

 
03/11/2013 - 10:47 Hotline

Reporting Compliance Failures through the Institutional Compliance Website

Employee's Guide to Reporting a Concern or Compliant

UNT System

UNT System Employees:

To make an anonymous report to Institutional Compliance, please click here

To check on the status of a report that you previously submitted, please click here

UNT Employees

UNT Employees:

To make an anonymous report to Institutional Compliance, please click here

To check on the status of a report that you previously submitted, please click here

UNT Dallas

UNT Dallas Employees:

To make an anonymous report to Institutional Compliance, please click here

To check on the status of a report that you previously submitted, please click here

 

Telephone Hotline

(940) 565-4351 - Ensure you indicate which campus the concern or complaint pertains to (UNT System, UNT, or UNT Dallas).

This telephone hotline does not allow anonymous reporting.

Additional Suspected Fraud, Waste and Abuse Reporting Options:  It is the policy of UNT System and its campuses to identify and promptly investigate any possibility of fraudulent or related dishonest activities against UNT System or one of its campuses and, when appropriate, to pursue legal remedies available under the law.  Another option for reporting suspected fraud, waste and abuse in addition to reporting it to a UNT System or campus organization is directly reporting the suspected incident to the State Auditor's Office.  The State Auditor's telephone number is 1-800-TX-AUDIT (892-8348) and their website is http://sao.fraud.state.tx.us. 

 

 
03/11/2013 - 10:46 Ethics

Additional Suspected Fraud, Waste and Abuse Reporting Options:  It is the policy of UNT System and its campuses to identify and promptly investigate any possibility of fraudulent or related dishonest activities against UNT System or one of its campuses and, when appropriate, to pursue legal remedies available under the law.  Another option for reporting suspected fraud, waste and abuse in addition to reporting it to a UNT System or campus organization is directly reporting the suspected incident to the State Auditor's Office.  The State Auditor's telephone number is 1-800-TX-AUDIT (892-8348) and their website is http://sao.fraud.state.tx.us. 

 
03/11/2013 - 10:42 Guide to Reporting a Concern or Complaint

The following information was developed to assist in determining where to report a particular type of concern or complaint. This information is provided to assist UNT System, UNT, and UNT Dallas employees in directing any question, concern, or complaint they may have pertaining to any type of alleged inappropriate act, conduct, or compliance with federal or state laws or UNT System or campus policies.

 

The first step should always be to resolve the question, concern, or complaint using the supervisory chain-of-command. If the issue involves someone in the supervisory chain, employees should report the matter to the next higher supervisor, manager, or unit head, however, when in doubt you may always contact any of the units listed in this guidance, Internal Audit, Human Resources, Office of Equal Opportunity, UNT System or campus Police, Institutional Compliance, and possibly the Office of the Ombuds, if UNT related.

 

If the unit contacted is not the appropriate point-of-contact for the particular issue being raised, that unit will refer the issue to the appropriate UNT System or campus unit for resolution. We sincerely hope that this guidance is truly beneficial in identifying the appropriate unit to report your question, concern, or complaint to.

 

Employee's Guide to Reporting a Concern or Complaint

--Your UNT System Compliance Team
03/11/2013 - 10:37 Building Upon the Mission: Everyone Plays a Part

The University of North Texas System and its campuses are committed to conducting themselves with the highest integrity and in compliance with all laws. They are dedicated to ensuring that its faculty, staff, and administration understand the requirements of applicable laws, and that they have access to the training and guidance they need to carry out their duties in an effective and ethical manner. The UNT System and its campuses have extensive record keeping, tracking, and oversight mechanisms for ensuring compliance, and they are committed to their continuous review and improvement.

Institutional Compliance Mission Statement: To reinforce and support a culture at UNT System Institutions which builds compliance consciousness into their daily activities and operations throughout each area of our University and encourages each employee to conduct UNT System and campus business with the highest standards of honesty and integrity.

Institutional Compliance is an independent arm of management with a mission of establishing an Institutional Compliance program that clearly demonstrates UNT System's total commitment to the highest standards of ethics and compliance with all applicable regulatory requirements by its faculty, staff, and students.

Additional Suspected Fraud, Waste and Abuse Reporting Options:  It is the policy of UNT System and its campuses to identify and promptly investigate any possibility of fraudulent or related dishonest activities against UNT System or one if its campuses and, when appropriate, to pursue legal remedies available under the law.  Another option for reporting suspected fraud, waste and abuse in addition to reporting it to a UNT System or campus organization is directly reporting the suspected incident to the State Auditor's Office.  The State Auditor's telephone number is 1-800-TX-AUDIT (892-8348) and their website is http://sao.fraud.state.tx.us. 

Institutional Compliance News & Updates
03/07/2013 - 15:28 Compliance

What is Compliance?  Compliance at the individual employee level is knowing and doing what is right in conducting UNT System and campus  business.  As far as at the institutional level, it is applying sound management practices in conducting UNT System and campus business to achieve our organizational goals and objectives, while maintaining the highest standards of ethics and compliance.  Compliance is accurately identifying what UNT System and campus risks are and ensuring that UNT system and campus resources are allocated in such a manner that provides reasonable assurance to executive management that UNT System's most damaging risks are adequately controlled.  

Institutional Compliance Program objectives include:

  • Promoting compliance with all applicable regulatory requirements, policies and procedures.
  • Ensuring the program is risk-based and considers all aspects of the institutions operations.
  • Ensuring the program includes effective monitoring that prevents accidental or intentional noncompliance with applicable laws and regulatory requirements; detecting such noncompliance; when it occurs, ensuring that the noncompliant behavior is appropriately addressed; and, preventing future noncompliance.
  • Providing leadership to the Institutional Compliance Coordinating Committee which results in appropriately addressing any campus-wide compliance concerns, issues, and challenges.
  • Facilitating ethical conduct.
  • Educating as necessary and providing guidance to faculty and staff.

Some Principle Functions of the Program Include:

  • Assisting in identifying and evaluating the institution’s highest compliance risks.
  • Assessing and monitoring the effectiveness of pre-existing internal controls.
  • Establishing when absent and/or revising inadequate pre-existing internal controls.
  • Reporting instances of non-compliance.
  • Following-up on all reported instances of non-compliance to ensure management has taken appropriate corrective action.
  • Management and resolution of complaints or concerns received via the applicable Compliance Hotline, Compliance Telephone Hotline, or by direct communication.

Compliance Monitoring Includes:

  • A comprehensive effort.
  • A commitment towards compliance with applicable laws, regulations, policies and procedures.
  • Institutional Compliance directly monitoring the highest-institutional risks on a quarterly basis.
  • Institutional Compliance coordinating with UNT System and campus management to ensure that lower-level risks are appropriately managed.
03/05/2013 - 16:15 Institutional Compliance Coordinating Committee (Only applies to UNT)

Institutional Compliance, as part of its responsibility to provide on-going assurance of compliance with applicable regulatory requirements has identified the need to reestablish a Compliance Committee with campus-wide representation to assist in addressing UNT risks, as needed. This Committee also assists Institutional Compliance in appropriately addressing campus-wide compliance concerns, issues, and challenges, to include the timely satisfying of any immediate regulatory requirements.

An important benefit for establishing this Committee is it provides an effective mechanism towards tracking progress in meeting any new regulatory requirements. It is extremely valuable to have a standing Committee with the campus-wide representation to address any short suspense mandates.

The UNT Institutional Compliance Coordinating Committee performs the following functions:

  • Assists in promoting awareness of the Institutional Compliance Program within their respective unit and campus-wide as applicable.
  • Assist in addressing campus-wide compliance concerns, including satisfying any immediate regulatory requirements.
  • Each Committee member will ensure their units identify and document the applicable regulatory information the units they're representing are supposed to be in compliance with.
  • Review and assist in ensuring that all reports received by the Committee are resolved in a timely manner.
  • Assist Institutional Compliance with providing on-going assurance regarding compliance with applicable regulatory requirements, policies, and procedures.